Guidelines
for Preparing All Materials
A program booklet
including all the oral and poster abstracts and biographies will
be distributed to the attendees at the conference.
1) Oral and
Poster Abstracts
Final abstracts
are due on April 8, 2005. Accepted presenters will be able to
edit and/or extend their abstracts online. Instructions will be
emailed to each presenter.
Abstracts should be 3 pages or less. Your abstract will not be
edited by us, be sure to proofread your abstract and the authors'
names, affiliation and addresses for your final submission. Figures
and tables will not be included in the conference handout materials
due to formatting and space limitations. Presenters are welcome
to bring additional handout materials to the conference for distribution
just prior to their presentation.
Abstract
Sample
2) Biographies
All persons presenting
a paper or poster are expected to prepare a brief (200 words or
less) biography for the program booklet and to submit it by email
to nathalie.gitt@oregonstate.edu by April 8, 2005.
Bio
Sample
3) Oral Presentation
If you are using
PowerPoint for your presentation, we prefer you use PC PowerPoint
files in one of the following media: 100MB zip disk, or CD-R, or
3.5 floppy disk, or USB memory stick of windows. Please submit
your presentation files when you register at McMenamins preferably
on either Tuesday evening, May 10 or Wednesday, May 11 before the
start of the conference. If you don't turn in your presentation
when you register, please make sure you give your presentation to
Joe Holmberg at the break before your session begins so that it
can be loaded onto the computer. We all know how frustrating it
is to wait through delays caused by unexpected problems with computer
generated presentations.
Microsoft
PowerPoint is required for all presentations.
When preparing
you supporting visual materials - text and graphics - make sure
it can be clearly seen from the back row of a large (300+ person)
auditorium. We suggest you limit text on a single slide to less
than 20 words and use an appropriate dark background, and a font
type, size and color that is easily read from the back of the room.
Save your abstract
as a PowerPoint file and give it your last name as a filename. Example:
Adams.ppt.
Time limits
- You have 15 minutes allotted to your presentation and 5 minutes
for questions and answers.
4) Poster
Presentation
The poster
boards are 4 ft high X 8 ft wide and free standing.
Posters should
be designed for maximum impact on the audience. The busy audience
participant needs to readily identify the information you wish
to convey. Be complete but concise, aim to make only three or
four points. Reserve further detail for handouts.
Guidelines for successful posters require that you use:
- No more
than seven words in the title
- No more
than 25 words in figure captions
- No more
than 50 words of text in one place
- The smallest
type on the poster should be at least one quart er inch tall
- An attention-getter
near the title. It should be the element with the most visual
impact of the whole poster. What stops the passerby can be a
photo, map, drawing, graph, or the title.
- Keep the
subject to no more than three or four points: do not crowd the
information; create logical flow. The poster should contain
title, introduction, methods, and conclusion but not usually
so labeled.
- Design
your poster in panels or components of manageable size. The
first panel should contain only the title, author information,
introduction and attention getter.
- When doing
your rough layout, look at all the illustrations carefully.
Do not use one 8-by-10 closeup photo and the rest 8-by-10 far-off
shots; the closeup will pull the viewer's eye to its location
on the poster.
- Mix drawings,
photos, graphs and texts to help prevent big blocks of text
and to make the poster more interesting.
- Color;
use it sparingly to aid viewers and complement your poster.
Use a bright color to draw attention to a point.
- No velcro,
push pins best
- You may
bring your own display unit. Let us know at (541) 737-2329 what
you need if different from the above size.
There is electricity
and dial-up internet available.
Poster
Session: May 11, 2005 - 7:00 - 9:00 p.m.
(link to poster list)
Set Up
in the Ballroom after 5:00 p.m
Please, put your poster up at your assigned number.
Poster take down after 9:00 p.m.
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